Events

The Virginia booth will have space for 6 – 12 companies to participate. The registration process is ongoing until the trade show booth is full or the registration deadline has passed.

The trade show participation fee is $3,500. This fee is per company, not per participant.

The participation fee includes the following:

• Entries in all official show exhibitor listings
• A screen in the booth to display your company’s logo, video, or presentation
• A counter and stool in the booth to display marketing materials, product samples, etc.; each lockable counter will have an electrical outlet
• A printed graphic on the booth wall featuring your company’s logo
• Access to shared booth furniture
• Two exhibitor badges per registered company
• VEDP assistance before and during the trade show

All travel expenses, such as airfare, hotels, meals, and individual ground transportation, are paid directly by each participant. 

Each company is allocated two badges.

VEDP will work with the show organizer to secure participants’ badges. You may pick up your badge on-site. Please note that identification is required to collect your badge.

Each person must have a badge to enter the show.

Airline tickets: You book (and pay for) your own airline ticket via a local travel agent or a travel website. If you do not have a travel agent, the Trade Mission Leader can recommend one for you.

Hotels: VEDP will recommend a hotel near the trade show. Each participant is responsible for making their own reservations and paying their own hotel costs. 

By exhibiting in the Virginia booth, each company and its representatives agree to the following:

• Space and amenities within the Virginia booth, such as meeting tables and chairs, are shared among the co-exhibiting companies. Companies and individuals that are not co-exhibitors in the booth may not use these booth amenities, as they are reserved for the co-exhibiting companies.
• Each representative is expected to be respectful of other companies’ meetings, introductions, and/or networking that may take place in and around the booth. Interference with another company’s meetings, introductions, and/or networking efforts is not permitted.

Thank you for your compliance with these guidelines as we represent the Commonwealth of Virginia in a courteous and professional manner.

Virginia Economic Development Partnership (VEDP) is not responsible for the shipment of product samples, promotional materials, displays, posters, banners, brochures, etc., to or from a trade show. VEDP can make introductions to shipping companies upon request. VEDP recommends that these arrangements be made as early as possible so that product samples and/or promotional materials can arrive in time for your event.