We anticipate that 12 - 15 Virginia companies will participate. The registration process is ongoing until the trade mission is full or the registration deadline has passed.
You must pay the trade mission participation fee of $500 to the VEDP upon confirmation of market suitability by the U.S. Commercial Service. This is will formally register your company for the trade mission. The participation fee includes the following:
- Identifying, contacting and pre-qualifying local distributors, reps and/or partners and organization of your meetings with interested prospects
- Welcome reception in each country
- A “Doing Business In” briefing on the markets
- Your VEDP Trade Mission Leader and in-country consultant on hand during the week to ensure everything runs to plan
- Interpreter if needed
All travel expenses including airfare, hotels, meals, individual ground transportation are to be paid directly by each participant. Additional estimated costs you will incur include (but are not limited to):
- Roundtrip airfare
- Hotels (7 nights)
- Airport transfers, taxis, and other miscellaneous items
In most cases, meetings will occur at the hotel in a meeting room hosted by VEDP each day of the trade mission. If a meeting is scheduled at a local business, our consultants will recommend the most effective method of transportation. This will likely be a local car/driver.
If required, interpreters will be provided for meetings and are included in your registration fee.
Airline tickets: You book (and pay for) your own airline ticket via local travel agent or online air travel website. If you do not have a travel agent, the Trade Mission Leader can recommend one for you.
Hotels: VEDP will choose the hotel(s) and make reservations at a pre-negotiated government rate for each delegate. However, delegates will be responsible for their own hotel charges throughout the mission. All delegates will stay at the same hotel in order to facilitate logistics as well as to encourage the interaction and networking that is always a collateral benefit of traveling with a group. You will pay all hotel room charges directly to the hotel.
Contact your local International Trade Manager or the Trade Mission Leader immediately! We only want you to make the trip if we think there is good market potential for your company. We can perform exploratory market research within a short period of time to verify market potential for you.
Additionally, after registering your interest, we will request information from your company in order for the U.S. Commercial Service to conduct a market suitability assessment in either or both countries. This will be conducted prior to paying the registration fee to confirm demand for your company’s product or service in the market(s). Please also note that participating companies are required to meet U.S. Commercial Service standards to be eligible – this includes a requirement that companies have 51% U.S. content or products of U.S. origin.